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GENERAL INFORMATION
Venue: Hall Nos. 8 to 14 and 18, Pragati Maidan, Mathura
Road, New Delhi
Duration: 14-22 February 2004
Timings: Daily 11 a.m. To 8 p.m.
Inauguration: Saturday, 14 February 2004 at 11 a.m.
at Hamsadhwani Theatre, Pragati Maidan, New Delhi. The Fair
will be open to the public from 12 noon onwards the same day.
Last Date for Booking : 15 November 2003, together
with full payment of the stand/stall rent by crossed bank
draft/pay order in favour of National Book Trust, India payable
at Delhi.
Participation
1. Participation in the Fair is open to publishers, booksellers,
book distributors and dealers/ manufacturers of teaching aids/CD-ROMs.
2. Participants exhibiting books only in Indian languages
shall be entitled to a concession of 50 per cent in the rent
of one stand/stall.
3. Generally applications of only such Indian publishers/booksellers/distributors,
except government organisations, who are members of one of
the book trade associations/federations, will be accepted.
However, the NBT shall have the discretion to accept applications
from non-members also.
4. The National Book Trust reserves the right to alter the
dimensions of the stands/stalls without assigning any reason
whatsoever and its decision shall be final and binding on
the participants.
Categories of Participants
The participants shall be classified into the following broad
categories:
1. Publishers/Booksellers
2. Distributors
3. English Language Publishers
4. Regional Language Publishers
5.Government/semi-government organisations/ public undertakings
(all government/semi-government organisations/public undertakings
shall be placed together)
6. Foreign Publishers
The English language publishers shall further be classified
according to the following subjects:
1. Science and Technology
2. Social Sciences and Humanities
3. Children's Books
4. Educational Books
5. Mass Market and Miscellaneous
Each participant may therefore indicate the category (one
only) in which he would like to be placed. The option once
exercised shall be final and binding on the participants.
Registration of Participants :
Registration will start at 10 a.m. on 13 February 2004. Registration
shall be done in the halls in which stands/stalls would be
allotted.
Rental :
Stand : 1 m : Rs 4200/-
Stall : 3mx3m : Rs 26,000/-
Furniture and Electrical Fittings :
A stand of 1m length will have one panel with one octonorm
counter, 5 shelves, one spotlight, one chair, facia lettering
on vinyl cutting and carpet.
A stall of 3mx3m will have 9 panels, 30 shelves, 6 spotlights,
a plug point for computer, one octonorm counter, two mica
tables, two chairs, facia lettering on vinyl cutting, carpet
and one kanat.
Additional furniture can be hired from the authorised contractors
duly approved by the National Book Trust after making an advance
payment at the rates duly approved by NBT. Payment of consumption
charges for additional electrical/electronic fittings and
equipment will have to be made separately made at the rates
decided by the NBT.
Fair Directory :
Each participant will be provided with a Fair Directory which
would list the name and address of each participant, together
with a short description of his organisation. Participants
are requested to provide a descriptive note in duplicate,
of not more than 50 words, in the prescribed form, along with
the application for participation. The NBT would have the
right to suitably edit the text provided by the participants.
Entry Passes :
Participants will be given two entry passes per stand and
five entry passes per stall.
Assistance :
For any assistance, participants may contact the respective
Hall Incharges whose names and contact details shall be provided
at the time of registration.
Allotment of Stands/Stalls :
Allotment of stands/stalls shall be made by draw of lots.
Allotment letters, together with layout plans, indicating
the hall nos. and stand/stall nos. shall be intimated to the
participants well in advance.
TERMS AND CONDITIONS
Booking of Stalls :
Booking of stands/stalls will be made on receipt of the prescribed
application form, duly completed, together with a bank draft
towards full payment of the stand/stall rent in favour of
National Book Trust, India payable at Delhi, on or before
15 November 2003.
The application on being accepted by the NBT will be considered
as an agreement (under the accepted terms) between the participant
and the NBT subject to availability of space.
Applications received after the last date will be considered
only subject to availability of space and on a first-come-first-served
basis, according to the waiting list.
A group of companies/participants can apply for a maximum
of eight stalls. However, allotment shall be subject to availability
of stands/stalls. Individual participants can apply for a
maximum of four stalls. Multiple stands or combination of
stands and stalls will not be entertained.
Applicants should also indicate if they would like their stalls
to be placed together with the stall of any other participant.
Possession/Vacation of Stalls :
Participants will be given possession of the stands/stalls
at 2 p.m. on 13 February 2004. The stalls shall be vacated
latest by midnight on 22 February 2004, failing which the
NBT shall have the right to remove the exhibits/material at
the risk and cost of the participants.
It shall be the responsibility of the participants to remove
all exhibits, tools and other materials at the end of the
Fair and leave the stalls in the same condition in which these
were allotted to them.
Encroachment of Passages :
No encroachment or extension in the passages shall be allowed.
Participants are therefore advised to arrange the display
within the space allotted to them.
Cleaning :
While the NBT will carry out general cleaning, the participants
shall be responsible for the cleanliness and tidiness of the
stalls at all times during the currency of the Fair.
Display of Banners, Posters, etc. : While there will be no
restriction on the putting up of banners, posters, etc., on
or within a stall, nothing will be allowed to be displayed
outside the stall, and above the height of 8 feet.
Sale of Books :
Sale of books and other reading material will be permitted
on the following conditions:
i) a uniform discount of 10 per cent shall be allowed on the
printed price;
ii) hawking and sale of books at specially reduced prices
shall be prohibited;
iii) sale of stationery, toys, greeting cards, posters and
any other item which cannot be classified as books will not
be permitted in the Fair; and
iv) no book or material forbidden by the law in India shall
be exhibited or sold.
Playing Audio/Video Cassettes:
Participants playing audio or video cassettes at the stalls
should ensure that the level of sound does not cause any annoyance
to either the neighbouring participants or to the visitors.
The NBT will be the sole judge as to whether there is any
annoyance to either the other participants or to the visiting
public.
Book release functions, etc.:
No participant will be permitted to have any book release
or any other such function at his stall or anywhere else in
the Fair premises without the prior written permission of
the NBT. While seeking permission, participants should give
details, such as the nature of the programme, its duration,
name of the chief guest, etc.
Insurance :
It will be the responsibility of the participants to insure
their exhibits and stock against break-in, theft and damage
by fire and water, during transit to and from the exhibition
halls as well as the duration of the Fair. The NBT shall be
entitled but not obliged to inspect such policy before handing
over possession of the stalls. In the event of a claim against
the NBT, the participants shall indemnify the NBT.
Security :
While the NBT will make round the clock security arrangements
at all the halls during the Fair, neither the National Book
Trust, India nor the India Trade Promotion Organisation are
liable for the loss or damage to the goods and property of
the participants either in transit or in storage during the
Fair. The participants are therefore advised not to leave
their stalls unattended during the Fair timings.
The participants, if they so desire, may make security arrangements
of their stalls during the Fair timings through the security
agents approved by the ITPO.
No goods or displays may be removed during the Fair without
the written permission of the NBT.
Entry :
Participants will be allowed entry into the halls not before
10.30 a.m. and shall have to vacate the halls latest by 8.30
p.m. every day.
Cancellation :
In the event of a natural disaster or if circumstances so
warrant, the NBT reserves the right to postpone, alter or
cancel the Fair. In case the Fair is cancelled before the
inauguration, rentals collected shall be refunded after making
the necessary deductions. But no refund will be made if a
participant wishes to withdraw from the Fair after making
a firm booking.
Any of the terms and conditions mentioned above may be relaxed
or modified at the discretion of the NBT, whose decision will
be final and binding.
For further inquiries please contact
Deputy Director (Exhibition)
NATIONAL BOOK TRUST, INDIA
A-5 Green Park, New Delhi 110 016 (India)
Telephones: 011-26514548, 26569962, 26564667, 26564020
Fax: 011-26851795, 26854688
E-mail:nbtindia@ndb.vsnl.net.in
Website: www.nbtindia.org.in
16TH NEW DELHI WORLD BOOK FAIR
Organised by
National Book Trust, India
in collaboration with
Federation of Indian Publishers
Federation of Publishers’ & Booksellers’ Associations
in India
Delhi State Booksellers’ & Publishers’ Association
Federation of Educational Publishers in India
Akhil Bharatiya Hindi Prakashak Sangh
CAPEXIL |
| Application for
Participation |
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16TH NEW DELHI WORLD BOOK FAIR
14-22 February 2004
Application for Participation
(Please type and submit the form by by 15 November
2003, along with a bank draft in favour of National Book
Trust, India, payable at Delhi, towards full payment of
the stand/stall rent.)
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16TH NEW DELHI WORLD BOOK FAIR
14-22 February 2004
Application for Entry in the Fair Directory
(Please submit the form, together with the application form
of the participation)
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